by Ace Concierge | Virtual Assistant | Mar 12, 2014 | Productivity, Time Management
Empower yourself for higher performance. Hopefully you are not spinning out of control, missing deadlines and leaving a pile of projects on a wait list.
If you want to be more productive, then you have to make some changes. It takes planning, effort and some realization of where and how you spend your time. Chances are that at the days end, you take time to review what you accomplished and what still remains on your To Do list. If your list is still a bit longer than it should be and you are scratching your head, wondering how does everyone else get so much done, realize that you are not alone.
You can improve. You can increase your productivity.
“When we’re busy, we see that as being productive, when productive is really narrowing down what we need to do.” Cathy Sexton, time management specialist.
Your productivity is partially based on your time management which requires discipline and commitment. There are many hindrances to time management but how you regulate your life, the “time” choices you make and your priorities establish your productivity output. If something is that important to you, then you will get it done; otherwise, you will make excuses. Your success depends on getting the most out of each day.
“What is it that successful entrepreneurs do differently from the rest? How do they accomplish more in the same twenty four hours that are gifted to all?” Brett Relander
Brett Relander’s post: How to Increase Your Productivity as an Entrepreneur clearly outlines 7 simple tips to help you become a more effective and efficient entrepreneur. They are every day cheats you can implement to enhance your productivity and stop wondering how other entrepreneurs are getting it all done. You can do it too!
1. Know your priorities, set long-term goals and break down your activities to achieve your prioritized objectives. With clear targets in mind, you are well-positioned to focus on present jobs and plan for future work. With defined objectives, day-to-day work can be organized in a streamlined manner.
Click to read more: brettrelander.com
by Ace Concierge | Virtual Assistant | Feb 17, 2014 | Personal Concierge, Productivity, Time Management
Are you feeling more like a mere mortal than a superhero at work? Could it be that your work-life balance is out of whack, and you’re carrying the weight of the world on your shoulders? It’s like you’re a tightrope walker juggling chainsaws while trying to keep your cool, and before you know it, you’re burning the midnight oil instead of enjoying time with your nearest and dearest.
But don’t surrender just yet, there’s a solution! It’s time to ditch the tightrope and seek balance in your life. So long, circus act, and hello to a happier you!
A scream is acceptable at this moment. Life can be so overwhelming and exhausting. I know the feeling.
- On average, how many hours per day do you spend on personal business that may divert your time, energy, and focus away from your daily business operations?
- Do you ever feel stressed trying to balance your personal and professional life?
- Do you wish you had more time in your day to squeeze it all in?
- Does your workload make its way to your family time?
- Are you always connected and listening for notifications?
Work-life balance seems to be an elusive term these days as the line between professional and personal time seems to have become blurred with the advancement of technology and always being turned on. Some employers have come to expect 24/7 availability from their staff, which leaves little downtime for personal business and life. There needs to be a better separation, and more defined lines of business and pleasure before we completely tune out all that matters in life and living to the fullest.
WLB can mean different things to different people. It could represent more of a “fit” versus a balance, but no matter how you want to define it or enjoy it, it is off-kilter. You need to learn how to determine the different roles, times, priorities and activities and their importance in your life. How can you learn to co-exist with all of your daily responsibilities harmoniously to ensure your greatest contentment?
“Organizations across the globe continue to ask their employees to ‘do more with less’, leading to increasing dissatisfaction with work-life balance. Tactical solutions like telecommuting options or flexible work schedules will not be enough to successfully address these mounting concerns. To address work-life balance issues and lessen the workloads of top employees, organizations need to develop fundamental solutions to enable their current workforces and think strategically about which key roles need to be supplemented from the outside.” Mark Royal, Hay Group.
Achieving or maintaining a healthy work-life balance is a key driver for employees. They want to be able to have a life outside of the office and be able to continue to support their personal and family needs. In a Hay Group study, comprised of 5 million employees in more than 400 companies across 65 countries, more than 39% of the respondents felt they did NOT have a happy work-life balance. This dissatisfaction or feeling of lack increases stress, reduces productivity, distresses family life, and can create health issues in addition to increasing depression, employee burnout, and turnover. It is a big problem that needs to be addressed.
Navigate Your Work-Life Balance
- Work-life balance should be a priority for you, your staff, and your family.
- Schedule breaks throughout the day to refresh and energize.
- Set your priorities at the end of the day.
- Create your space and time boundaries for work and play.
- Schedule “ME” time.
- Address deadlines and deliverables with clients and employees.
- Understand that a balance for you may not be the same for others.
- Commit to work hours and time off.
- When you are with your family and friends, turn off notifications and be present in the moment.
- Don’t sweat the small stuff.
- Pick your battles.
- MAKE time to exercise.
- Take a vacation.
- Learn to say no. It’s okay.
- Utilize “Corporate/Personal Concierge” services (just ask Ace)
Whether you are an entrepreneur or an employee, establishing a healthy balance or “fit” is important for your physical and emotional well-being. You are always on and giving it your all, but eventually your engine can give out without the proper fuel and recovery time. If you don’t make yourself a priority, then other parts of your life will begin to suffer. Don’t wait until you are exhausted and completely burnt out. Take the time NOW to access your goals and what is most important.
“How do we reject the expectations foisted on us to excel at everything in work and in life, to drive ourselves to the limit, while we try to be happy, healthy human beings?” – Tanya Selvaratnam
What steps are you ready to take for a happier and healthier balance in your life?
by Ace Concierge | Virtual Assistant | Feb 4, 2014 | Productivity, Small Business, Time Management
You can’t “manage” your time but you can learn to better manage yourself. “Time management” takes discipline and commitment. There are many hindrances to time management but they all relate back to how you regulate your life and productivity levels. It is a matter of the daily choices you make and how you set your priorities. If something is that important to you, then you will get it done; otherwise, you will make excuses. Your success depends on getting the most out of each day.
We seem to think we have so little time to effectively manage our days and have some semblance of work life balance. You too want to get more things accomplished while the clock keeps ticking and more tasks seem to pile up. It can take all of the discipline you can muster to tune out the influx of information coming at you. Time can be an elusive mystery when you are in a constant struggle to find more of it, so it is up to you to invest in your time, in your life, in your business.
“People are always trying to find ways to save more money, but saving time may be the true mark of success.” Geoff Williams
Get a handle on your time, your interruptions, your distractions and your data overload. The first step toward success is to be cognizant of the level of disturbances which you allow into your day. It could revolve around the daily notifications you receive regarding text messages, emails, news alerts, phone calls or any other immediate disruption that diverts your focus from the task at hand. Learn to be fully engaged with whatever you are working on and give it 100% of your focus, otherwise, it may only get half done or be done inefficiently. Decide what is most critical and stop multi-tasking. It diminishes your productivity, may change your brain chemistry and increase your error rate.
Another substantial detraction from your efficiency level is the organization of your office space. When you create a more structured environment you become more efficient and effective. You are no longer scrambling to locate important papers, files, emails or even your keys. Your time management increases as does your personal and professional productivity. Your setting is not just about physical space but mental as well. If you reside in chaos or mayhem, it does transmit into your work habits and daily living.
Being busy, doesn’t equate to being productive. You could be wasting your time and energy doing menial tasks or simply procrastinating. Focus on real work that gets you closer to your goals. Ask yourself, “Does this serve my goals? Is it getting me closer to completion?”
“When we’re busy, we see that as being productive, when productive is really narrowing down what we need to do.” Cathy Sexton, time management specialist.
Time Management:
When you learn to manage yourself, you will better manage your time.
- Turn off notifications
- Set priorities and goals
- Don’t procrastinate
- Time block your day and schedule
- Organize your data
- Institute systems and processes
- Develop a routine
- Set boundaries
- Use your calendar for appointments and To Dos
- Use action steps for items on your To Do list
- Stop multi-tasking
- Keep your workspace orderly
- Use news aggregators for your RSS feeds
- Automate social postings
- Schedule time to engage in social media and stick to it
- Check email at specific intervals
- Learn to say no
- Get appropriate amounts of sleep
- Know your most productive time of day
- Delegate
“He who every morning plans the transaction of the day and follows out that plan, carries a thread that will guide him through the maze of the most busy life. But where no plan is laid, where the disposal of time is surrendered merely to the chance of incidence, chaos will soon reign.” Victor Hugo
What steps are you ready to implement in order to become more productive and manage your time? Sound off!!
by Ace Concierge | Virtual Assistant | Jan 13, 2014 | Productivity, Small Business, Time Management
Nope, you won’t find them in this post but you can read more in: Don’t Die by the Deadline. The title promised you help on how to lasso your hankering for procrastination.
There are no real tips in this post, except: GET IT DONE.
You have a choice in every aspect of your life and with every choice there is a consequence. Whether the outcome is positive or negative, it is something you essentially choose. If you choose to put off what needs to be done, then you will pay the price. Can you afford it? When you invest in your time, you invest in yourself and your company. You are highly valued. Make sure you realize this.
You may procrastinate for a host of reasons, but ultimately it comes down to you doing or not doing something and when. If it is all that important and has a deadline, I would imagine you would attend to it with a little more immediacy than letting it hang on until the last moment. Usually, the final product of the rushed job leaves a great deal to be desired. It isn’t worth it to do something with only a fraction of your attention and interest.
Know the true value of time; snatch, seize, and enjoy every moment of it. No idleness, no laziness, no procrastination: never put off till tomorrow what you can do today. Lord Chesterfield
Consider the outcomes and “penalties” when you need to tackle a project or task. Your driving motivators should come from within because it is important to you not because you are making someone else check in on you to ensure you completed your alleged mission impossible.
Most people don’t have a problem finding time for the things they want to do, but once a task is presumed challenging, time consuming, or boring, procrastination takes over.
You have priorities. You have goals. Accomplish them. Light that internal fire and be accountable to yourself. Own your lists and To Dos. Yes, there are some things that present more of a struggle or personal challenge for you, but that is not an invitation to walk away or leave it on the back burner.
Things people say:
- I can’t get started.
- I don’t know where to begin.
- It is too hard.
- I need more help.
- I don’t want to do it.
- I don’t want to do it alone.
- It is frustrating.
- It isn’t fun.
- I just don’t feel like it.
- I have more time.
- What are your tips?
- It isn’t due yet.
The whining list is infinite. You have said some of these and honestly, I have too. The drama of I can’t, won’t, I don’t feel like it gets as old as the “stuff” I found in a lunch baggie inside my beach bag from this summer. It isn’t pleasant and accomplishes nothing but increased frustration and dissatisfaction.
If you have something to do, deadlines or not “Just Do it.” You don’t need help or special tips. You need to set your goals and priorities.
Important things get done.
- You can do them now.
- Prioritize your list.
- Create actions steps.
- Delegate.
- File.
- Discard.
Just take action! Real action!
by Ace Concierge | Virtual Assistant | Jan 7, 2014 | Blogging, Productivity, Social Media
Find me! Find me!
We all hope that our SEO knowledge and efforts can help us rank a little higher on Google. You certainly don’t have to be a superhero to boost your pages and your posts but you need a little bit of know how. A few tips to help get your blog seen, read, and shared.
Inbound marketing and alleged best practices are changing all of the time. It can prove challenging to stay up to date, never mind modifying everything you do on a daily basis. Read, learn and understand the basics. Never stop educating yourself. Employ and test different tips and tools. Find what works for you and your audience. Stay social!!! Engage and share.
“This type of person thinks that they need to know everything and never implement anything that they learn. If you want to succeed you must take action now and start learning from your failures. This doesn’t mean that you shouldn’t learn, what it means is that you need to implement what you learn and see what works best for you and your market.” Garret Peirson – searchenginejournal.com
Writing rich and valuable content is to serve and engage your audience; to solve their biggest pain points and enrich their brain matter. Think about the reasons you are drawn to particular posts, bloggers or other newsworthy sites. Write the blog posts that capture and maintain your audience.
“The success of a page should be measured by one criteria: Does the visitor do what you want them to do?” Aaron Wall
Google rewards remarkable content, the customer experience and social engagement. Google’s mission is to retrieve data that is relevant and useful to the user’s search query based upon their algorithm and several other factors related to SEO, relevance, popularity, quality and content.
“Content is the atomic particle of all digital marketing.” Rebecca Lieb
What satiates your appetite for knowledge?
You probably have some favorite “go to” sites and authors of your own but when you are searching for more data or need to answer a question, how do you retrieve the information?
KISS Your SEO
- When you start your post, consider: What is the core challenge or problem your article will help your audience to solve?
- Understand your consumers and what motivates them.
- You use a string of words versus just one key phrase.
- How does your audience search?
- What means the most to them?
- Your goal is to optimize your post with longtail keywords and phrases that would be a deeper representation of what your ideal buyer persona is looking for.
- Communicate without selling. Tell your story, offering solutions. Tweaking the ache for answers and information.
- Your content and keywords should serve your audience and their topics of interest NOT the search engines.
- Internal links within your site help to increase your rankings and direct readers to your other posts and pages, further enriching their experience.
- Make sure your metadata, including your image descriptions include your keywords.
- Updating existing content WordPress content also tells the search engines that your content is still relevant and current.
- Leverage your Google+ profile for better return on posts. Don’t forget the hashtags too.
According MOZ, here is the basic beginner checklist for SEO keywords in your blog post:
- At least once in the main title (H1).
- At least in one or two headings.
- At least 3 times in the body of the article.
- At least once in “bold” and “italics”.
- At least once in the “Alt” of a picture (below we’ll show you how to do it and why).
- Once in the URL.
- At least once in the Meta description.
Your KISS SEO strategy is just one simple step toward moving your blog post up the ranks in the search engines and gaining social merit. Remember to add social share buttons on each post, share it in your communities, syndicate it on various social channels and sites, ping each time you post, comment on other blog posts, engage your audience and most of all:
BE social. Don’t DO social.
by Ace Concierge | Virtual Assistant | Nov 5, 2013 | Entrepreneur, Productivity, Time Management
image credit: spokesman.com
Time management is always a hot topic as we seem to think we have so little time to effectively manage our days and have some semblance of work life balance. You too want to get more things accomplished while the clock keeps ticking and more tasks seem to pile up.
What can you do? Get a handle on your time, your interruptions and your distractions. Thanks to technology and the digital world, we are always connected and being bombarded with data overload. Crush the chaos. It can take all of the discipline you can muster to tune out the influx of information coming at you. Time can be an elusive mystery when you are in a constant struggle to find more of it, so it is up to you to invest in your time, in your life, in your business. The best thing you can do is learn to manage yourself to better manage your time. “Choice management.”
We are repeatedly bombarded by data overload via our push notifications, social media notices, text messages, phone calls, e-mails, Skype chats and news alerts on a daily basis. It is marvelous to always be connected, in touch and just a mere keystroke away. You are never alone and continuously up to date in both your personal and professional life. But there is a hitch and that is the negative impact it has on our concentration and stress levels. It hurts our brains!!
As a technologically in-tune society, we must learn to filter the urgency of our incoming communications in order to remain devoted to the tasks at hand. The constant interruptions have a pronounced impact on our productivity and efficiency level, never mind time management. If we continue to allow outside distractions to compete for our time and focus, we are unable to give our absolute attention to our present moment and activities. Interruptions because of too much data in the workplace costs US businesses $650 billion a year!
Computerworld reports that we are now living in a world of “interruption technology.”
In a 2012 study by The University of California, Irvine and the US Army, it was found that frequent email checkers were less productive, less focused and more stressed. On average, these types of email users averaged 37 switched windows per hour compared to a non-email checkers who only switched 18 times per hour. The second group of workers engaged more deeply with teammates, were focused on their tasks, increased their productivity and were less stressed.
Limit Distractions
- Schedule time on your calendar to tune out and turn off
- Let others know you are “off limits” during certain working hours
- Close the door or put on ear buds
- Silence your Smartphone
- Just say NO to social media! (Facebook and Twitter updates are always accessible).
- Shutdown everything that notifies you of an alert, sound, or other announcement (your e-mail will still be waiting for you).
- COMMIT to your decision to focus and jump in with gusto
- Once your project is completed, come up for air, stretch, respond to voicemails, text messages and other communications.
- Grab an energy snack to refuel for your next session
- Hide your tech gadgets
Remember, being offline is an industrious act toward completing your projects, achieving your goals and remaining on task. You will see a considerable increase in your productivity as you continue to shield yourself from outside disruptions and digital noise or as Stewart Baines says: “infobesity.”
Turning off isn’t just for the business world. We are electronically tethered 24/7 and this crosses into our personal boundaries. It becomes too much when we allow technology to consume our time and energy away from the present moment, sacrificing the things that truly matter. In a consumer survey last year, Qualcomm found that 37% of people use their phones while attending a party, 36% do so while eating at a restaurant and 35% use their phones while playing with their children.
Life is available only in the present moment. If you abandon the present moment you cannot live the moments of your daily life deeply. Thich Nhat Hanh
