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What the heck is a Virtual AssistantIt’s me! I’m not talking about Siri or Google Now. I’m real. I’m live. Not some plug and play doll, but a real human being, and educated executive with a vested interest in YOUR business success.

A Virtual Assistant is similar to an in-house team member but we help you manage your daily business operations and tasks from our office. We give your back your time to focus ON your business rather than IN it. All of the back end daily administrative and social media management can be a real time suck, which takes you away from your core business acumen. Your job is to run your business and not get bogged down and buried by routine tasks and lengthy To Do lists.

The Bonus of a Virtual Assistant Partnership?

You don’t have to pay for additional overhead, office space, training, insurances, vacation time, taxes, supplies, or furniture.

You only invest for the time spent working on your projects.

As a Virtual Assistant, I outsource as well, helping to increase my productivity, business development and efficiency. If I want to continue to scale my company, I know I can’t go it alone.

M. Shannon Hernandez of The Writing Whisperer,

“I knew that in order to grow my business, the way I envisioned from the very beginning, I needed a support team from the get go. When I am speaking with new business owners, or ones that can’t seem to find the time to get everything done, the very first piece of advice I offer is to partner with a virtual assistant. And once you do, you should embrace this person and her unique skill sets and treat her like a key player in your business.”

After Michael Hyatt left the role of CEO of Thomas Nelson, he rejoiced in the freedom of being his own boss with no more office politics and he was able to follow his passion. We all know that feeling. But soon enough,

I was spending the bulk of my time responding to email, managing my calendar, booking my own travel, and handling the hundreds of details that go with running a small business. This went on for about three months. I felt like I was drowning. I was running out of hours—and energy. I had to do something.”

Michael created a team of Virtual Assistants!

“None of them work full-time for me. None of them are employees. Together they have enabled me to create a debt-free, highly-profitable, rapidly-growing business. I simply could not have done this without the use of virtual assistants.”

Managing your business and your online presence takes effort, hours, consistency and dedication. You know it is a 24/7/365 day a year journey. Not something part-time. Not a hobby. It is your passion to create and grow a thriving company. Can you do it ALL yourself without sacrificing quality and effectiveness?

“I believe every entrepreneur should be utilizing the sheer power of hiring and working with virtual staff. Back in 2010 when I made the escape from my office, I was doing it for my personal reasons. However, since then I’ve realized that my virtual team has helped our company to grow in not only an efficient way, but also in a much faster manner.” Chris Ducker.

What Can You Outsource to a Virtual Assistant?

The list is limitless!! Here’s a few ideas.

  • Content research and curation
  • Blog post creation
  • Editing/proofing of blog posts, websites, documents
  • Blog commenting
  • Ghost writing
  • Social media management
  • Social bookmarking
  • Directory submission
  • Article marketing
  • Web design
  • Landing page design and set up
  • Bookkeeping
  • Calendaring
  • Appointment scheduling
  • Email management
  • E-newsletters
  • Customer follow up

 Outsource Anything That

  1. Doesn’t directly generate revenue
  2. Isn’t your core genius
  3. Represents administrative tasks
  4. You don’t like to do
  5. You don’t want to do
  6. Is too tedious
  7. Takes up too much time
  8. Provides a low payoff

“The whole transition from working in the business to working on the business means letting go of what you’re comfortable doing. You always need to be thinking big and challenging yourself.” Mary Jo Gorman.

Tips to Working with a Virtual Assistant

After you have chosen your vested virtual partner be ready to experience outstanding results.

  • Understand your daily processes and business operations
  • Be well aware of your core genius and high payoff activities
  • Clearly outline your goals
  • Know what you want to outsource: for example, content curation, proofing/editing/uploading of blogs, email and calendar management, social media and project management
  • Outsource one offs, projects, administrative tasks and daily business operations
  • Establish your workflow
  • Define specifics, desired outcomes, expectations and deadlines
  • Prepare documents to support the processes you use to complete tasks. You may also discover that your VA has some other efficient tools and ideas as well. Be open for discussions
  • Accountability and communications are a must for success and satisfaction
  • Provide valued, honest feedback
  • Trust the VA you have chosen – avoid the need to micromanage
  • Expect to participate in monthly strategy calls to brainstorm, share ideas and talk about your business
  • If they are to interact with your clients or vendors, create an email address for them at your domain
  • Recognize that you are part of a TEAM, investing in your partnership and business
  • Every month, review what is working and what isn’t. Consider outsourcing additional operations management or projects while you may decide to pull back others
  • Continue to foster and nurture your relationship just like you would with an in-house staff member

Does this all sound enticing?

Do you ever wonder what or how your competition grows their business? If you are ready to scale and spend more time focused on your business core, then the time is NOW to think about partnering with a Virtual Assistant.

Reach out to Ace via our contact page and let’s get the discussions going.

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