Virtual Assistants Defined

by | Jan 19, 2012 | Delegation

As an entrepreneur, your success depends upon your capability to commit your time to what you do best, applying the concept of leverage – getting more done with less time, effort, and resources. Entrepreneurs and small business owners alike characteristically have a difficult time delegating to others. We are all control freaks, compulsively detail oriented and so emotionally invested into what we are trying to accomplish, that we do not permit others to assist us with some of the work.

Partnering with a virtual assistant helps you to increase your productivity, reduce your overhead costs, increase your bottom-line, allow you more time to focus ON your business rather than IN it and enhance your time management. These are just a few of the benefits you will gain through delegation to your VA. It is not merely WHAT we do for you, but what you stand to gain with your new found hours.

According to Wikipedia: “A virtual assistant (typically abbreviated to VA, also called a virtual office assistant)[1] is an entrepreneur who provides professional administrative, technical, or creative (social) assistance to clients from a home office. Because virtual assistants are independent contractors rather than employees, clients are not responsible for any employee-related taxes, insurance or benefits. Clients also avoid the logistical problem of providing extra office space, equipment or supplies. With a full range of options to choose from, clients can customize their remote receptionist service to meet their exact needs.

Virtual assistants utilize today’s technology to deliver their services and communicate with clients by working remotely. A virtual assistant’s core practice consists of administrative or clerical tasks. However, many virtual assistants offer additional specialties that fall under various other categories, such as marketing, website development or maintenance, creative and technical services, etc. In addition, many VA’s have target niches, and those include real estate, coaching, and writers to name a few prominent ones.”

According to a survey by PricewaterhouseCoopers: “Outsourcing is growing fast and delivering results. More people than ever are outsourcing with no indication that growth with slow.”

Delegation is a low cost, high pay off solution to your daily business needs. If you outsourced just 4 hours per week, you would have 16 more hour per month to focus on your “core genius:” what only YOU can do for your company, for your clients. How would you put those 16 hours to use?

“Outsourcing is a tectonic, structural change in the marketplace that will significantly change the competitive outlines of companies. It is the mainstream of the global business ecosystem. It’s here today and will continue to expand and touch our lives, both as providers and consumers, in many ways.” Sachdev Ramakrishna, VP Strategic Marketing, Mphasis (an EDS Company)

Ace Concierge is YOUR delegation partner. We help you in the daily operation and management of your company with our virtual administrative services, enabling you to spend your valuable time on income generating activities.

It is not what Ace does for you, it is about what you stand to gain via delegation.

by | Jan 3, 2012 | Delegation, Time Management

Many of the daily business tasks that consume your time can be effectively outsourced, enabling you to focus on what is important, rather than on what needs to be done.

  • Think about what you would do with an additional 4 hours per week, or 16 hours per month?
  • How would you invest that time in your organization?
  • What administrative details do you really need to be doing, or not doing?
  • Are you caught up in back-end details that should be delegated?

A simple exercise to discover what you can delegate to your virtual assistant is to keep a daily log of your tasks and projects’, noting how much time was spent on each, even being mindful of the interruptions. Each of these facets helps you to see how your time is spent.

Looking back to the log, do you see items that should have taken you 15 – 30 minutes but may have take longer due to unforeseen distractions, or because you had to “figure out” how to complete the task? Keeping track for a few days or a week will help you to see where and how your time is being spent.

  • Upon review of your time sheet, think about what you should have delegated.
  • Did you spend unnecessary hours performing more admin tasks?
  • Were there other more vital business details that were overlooked or passed over because you were doing busy work, or trying to figure out how to complete the task?

How do you want or need to invest your time in your company? Delegating is a proven tool to increase your productivity, time management and effectiveness. Many important administrative tasks can be outsourcing to a professional Virtual Assistant who already has the knowledge or skill to be able to complete your tasks efficiently, without interruption and in a much timelier manner than you may be able to. With your projects being successfully executed and completed, you will gain valuable hours in your day to work ON your business rather than IN it. Why not start today?